Food Vendor Application
North Coast Oktoberfest 2018 will be located on the streets surrounding The Sandusky State Theatre, (107 Columbus Ave. Sandusky, OH 44870).
Food Vendor fee is $150 per day if paid before Friday, May 1, 2018. Food Vendor fees paid after Friday, May 1, 2018 will increase to $175 per day. All vendor fees are non-refundable. Any vendor payment made after May 1, 2018 must have at total payment received before load-in (Friday, Sept 21, 2018). Please make checks payable to Sandusky State Theatre, (NOT North Coast Oktoberfest).
Food Vendor agrees to supply food at the North Coast Oktoberfest on Friday September 21st between 5-11 pm, Saturday, September 22nd between 12 noon and 10 pm, and Sunday September 23rd, 2018 between 12 noon and 5 pm.
Food Vendor agrees to comply with all terms and conditions stated below and made part of this contract.
Food Vendor agrees to upload product images and a logo which will be used for marketing purposes by the North Coast Oktoberfest Committee. Food Vendor will not be required to pay any additional marketing fee.
The North Coast Oktoberfest Committee reserves the right to deny any Food Vendor at its discretion. However, if such determination is made after the Food Vendor has paid the registration fee; the North Coast Oktoberfest Committee agrees to return fees to the Food Vendor.
All Food Vendors are individually responsible for collecting sales tax and submitting to proper authorities. Food Vendor agrees to and/or has complied with any and all local, state, federal, or other relevant government jurisdiction's laws regarding, rules and regulations, regarding the sale of merchandise sold by said Food Vendor.
All vendors are responsible for obtaining the proper permits to conduct a trade or business in the City of Sandusky or the State of Ohio and shall display said licenses as required by state and local law at all times Food Vendor's trade or business is open to the public.
All Food Vendors must supply the North Coast Oktoberfest Committee with a Certificate of Liability Insurance for a minimum of $1,000,000.00. (One million dollars).
All Food Vendors agree to comply with all terms and conditions stated in the Hold Harmless Clause and Liability Waiver included as part of this agreement.
Food Vendors will be provided with a minimum 10 x 10 exhibit area. Food Vendors are responsible for providing their own booth, tables, chairs, extension cords, and water hoses if needed, and other props unless indicated otherwise on this form. Power will be provided through either the city or a shared generator. If power is required by the vendor there will be an additional charge of $10 per day.
Load-in will begin at Noon on Friday, September 21st. All vehicles must be removed from Food Vendors area no later than 4 pm. No exceptions.
Food Vendor is responsible for all labor for and at its location(s), including set-up and tear down at their location.
Food Vendors are asked to keep their area clean of debris.
Food Vendors are responsible for removing unsold merchandise at the close of the event on Sunday, September 23rd. Food Vendors are required to take reasonable care to avoid damaging City of Sandusky property in setting up and tearing down.
Food Vendors shall not assign, sublease, transfer or share its interest in this contract without the prior written consent of the North Coast Oktoberfest Committee.
The Oktoberfest Committee reserves the right to determine the exact location of the Food Vendor's trailer/booth at the North Coast Oktoberfest. The North Coast Oktoberfest Committee reserves the right to prohibit the sale of merchandise that does not comply with the terms and conditions of this contract.
Any loss suffered by the Food Vendor is the sole responsibility of the vendor. The North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, or the City of Sandusky shall not be held liable or chargeable for any loss of sales, income, resale or commissions of the Food Vendor. This includes revenue loss due to inclement weather conditions.
The North Coast Oktoberfest Committee does not grant category exclusivity to Food Vendor.
NON EXCLUSIVE CLAUSE
North Coast Oktoberfest reserves the right in any given year to determine that NO vendor will have exclusivity on any certain food item. North Coast Oktoberfest strives to provide variety for the event and its guest.
HOLD HARMLESS CLAUSE
To the fullest extent permitted by law, I agree to defend, pay in behalf of, and hold harmless the North Coast Oktoberfest Committee, the Sandusky State Theatre, North Coast Young Professionals, the City of Sandusky, event organizers, volunteers, staff and/or others working on behalf of the North Coast Oktoberfest committee against any and all claims, demands, suits, losses, including all costs connected therewith, for any damage which may be asserted, claimed or recovered against or from the North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, the City of Sandusky and/or its committee, volunteers, staff or all others working on behalf of the North Coast Oktoberfest by reason of personal injury, including bodily injury and death, and/or property damage, including loss of use thereof, which arise out of the alleged negligence of my business and/or in any way connected or associated with this contract.
The North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, or the City of Sandusky are not responsible for any damage done by a Food Vendor, or by his/her employees or agents, to any person or property. These organizations are not responsible for loss or damage of any materials/equipment caused by patrons/visitors.
Food Vendors shall hold the North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, or the City of Sandusky harmless and waive the right of subrogation against the North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, or the City of Sandusky. Food Vendors shall carry their own liability insurance and present Certificate of Insurance as part of the reservation process.
The North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, or the City of Sandusky assumes no responsibility for accidents to any person, property or loss of damages by theft, fire, water, wind, storm, or acts of third party or for any other causes; and all Food Vendors and their agents agree to abide by all the rules and regulations of the North Coast Oktoberfest and/or its committee, staff, volunteers thereto.
The violation of any of the above-mentioned conditions by a Food Vendor and/or by his/her agents or employees shall annul the contract between contract holder and the North Coast Oktoberfest. I agree to abide by all the rules and regulations of the North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, and the City of Sandusky and its committee, staff, volunteers thereto.
**For any questions or concerns contact The State Theatre at 419-626-1950.
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Upload Your Logo
Upload an image of your food
Please describe the type of food you will be selling:
Will you require water?
Will you be using propane?
What power needs do you require? (110v/25amp)
What are the measurements of your trailer/truck?
Which side is your trailer/trucks "tounge", (which side do you serve from)?
Do Not Fill This Out