Non-Profit/Family Game Vendor Application
North Coast Oktoberfest 2017 will be located on the streets surrounding The Sandusky State Theatre (107 Columbus Ave. Sandusky, OH 44870)
Non-Profit (or Game) vendor fee is $50 and is non-refundable. If a free children’s activity is provided by the Non-Profit vendor the $50 fee will be waived.
Non-Profit Organization agrees to participate at the North Coast Oktoberfest on Saturday September 22nd between 12 noon and 5 pm and/or Sunday, September 23rd between 12 noon and 5 pm.
Non-Profit Organization/ Game Vendor agrees to comply with all terms and conditions stated below and made part of this contract.
Non-Profit Organization/Game Vendor agrees to upload a logo which will be used for marketing purposes by the North Coast Oktoberfest Committee. Non-Profit Organization will not be required to pay any additional marketing fee.
The North Coast Oktoberfest Committee reserves the right to deny any Non-Profit Organization or item at its discretion.
However, if such determination is made after the Non-Profit Organization/ Game Vendor has paid the registration fee, the North Coast Oktoberfest Committee agrees to return the fee to the Non-Profit Organization.
All vendors are responsible for obtaining the proper permits to conduct a trade or business in the City of Sandusky or the State of Ohio and shall display said licenses as required by state and local law at all times Non-Profit Organization's trade or business is open to the public.
All Non-Profit Organizations/ Game Vendors agree to comply with all terms and conditions stated in the Hold Harmless Clause and Liability Waiver included as part of this agreement.
Non-Profit Organizations/ Game Vendors shall not display any explicit merchandise that contains profanity, sexual content or racial/ethnic slurs as determined by North Coast Oktoberfest committee, staff and/or volunteers.
Non-Profit Organization/ Game Vendors will be provided with a 10 x 10 exhibit area (minimum, but no larger than a 10 x 20 area). Non-Profit Organizations/ Game Vendors are responsible for providing their own booth, tables, chairs and other props unless indicated otherwise on this form. Minimum power can be provided.
Load-in will begin at 10 am on Saturday, September 23rd. All vehicles must be removed from Non-Profit Organization/Game area no later than 11 am. No exceptions.
Non-Profit Organization/ Game Vendors is responsible for all labor for and at its location(s), including set-up and tear down at their location.
Non-Profit Organizations/Game Vendors are asked to keep their area clean of debris.
Non-Profit Organizations/Game Vendors are responsible for the tear down of their exhibit area at the close of the event on Sunday, September 23rd. Non-Profit Organization are required to take reasonable care to avoid damaging City of Sandusky property in setting up and tearing down.
Non-Profit Organizations/Game Vendors shall not assign, sublease, transfer or share its interest in this contract without the prior written consent of the North Coast Oktoberfest Committee.
The Oktoberfest Committee reserves the right to determine the exact location of the Non-Profit Organization/Game Vendor's location(s) at the North Coast Oktoberfest. The North Coast Oktoberfest Committee reserves the right to prohibit Non-Profit activities that does not comply with the terms and conditions of this contract.
Any loss suffered by the Non-Profit Organization/Game Vendor is the sole responsibility of the vendor and the North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, or the City of Sandusky shall not be held liable or chargeable for any loss of sales, income, resale or commissions of the Non-Profit Organization/Game Vendor. This includes revenue loss due to inclement weather conditions. The North Coast Oktoberfest Committee does not grant category exclusivity to Non-Profit Organization.
HOLD HARMLESS CLAUSE
To the fullest extent permitted by law, I agree to defend, pay in behalf of, and hold harmless the North Coast Oktoberfest Committee, the Sandusky State Theatre, North Coast Young Professionals, the City of Sandusky, event organizers, volunteers, staff and/or others working on behalf of the North Coast Oktoberfest committee against any and all claims, demands, suits, losses, including all costs connected therewith, for any damage which may be asserted, claimed or recovered against or from the North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, the City of Sandusky and/or its committee, volunteers, staff or all others working on behalf of the North Coast Oktoberfest by reason of personal injury, including bodily injury and death, and/or property damage, including loss of use thereof, which arise out of the alleged negligence of my business and/or in any way connected or associated with this contract.
The North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, or the City of Sandusky are not responsible for any damage done by a Non-Profit Organization, or by his/her employees or agents, to any person or property.
Non-Profit Organization shall hold the North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, or the City of Sandusky harmless and waive the right of subornation against the North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, or the City of Sandusky. Non-Profit Organization shall carry their own liability insurance and present Certificate of Insurance as part of the reservation process.
The North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, or the City of Sandusky assumes no responsibility for accidents to any person, property or loss of damages by theft, fire, water, wind, storm, or acts of third party or for any other causes; and all Non-Profit Organization and their agents agree to abide by all the rules and regulations of the North Coast Oktoberfest and/or its committee, staff, volunteers thereto.
The violation of any of the above-mentioned conditions by a Non-Profit Organization and/or by his/her agents or employees shall annul the contract between contract holder and the North Coast Oktoberfest. I agree to abide by all the rules and regulations of the North Coast Oktoberfest, the Sandusky State Theatre, North Coast Young Professionals, and the City of Sandusky and its committee, staff, volunteers thereto.
Name of Organization
Address Line 2
State / Province / Region
Postal / Zip Code
Antigua and Barbuda
Bosnia and Herzegovina
British Indian Ocean Territory
Central African Republic
Democratic Republic of the Congo
Republic of the Congo
Papua New Guinea
Saint Kitts and Nevis
Saint Vincent and the Grenadines
Sao Tome and Principe
Trinidad and Tobago
United Arab Emirates
United States Minor Outlying Islands
Virgin Islands, British
Virgin Islands, U.S.
Will you have a free Children's activity?
What Children's Activity will you be providing?
What day(s) will you be participating?
Saturday September 23, 2017
Sunday September 24, 2017
Will you require power?
Do Not Fill This Out